Frequently Asked Questions
Table of Contents
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Compliance
Please visit the 麻豆精品视频Compliance Office for questions relating to University compliance.鈥
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Contracts
Pursuant to听 a 鈥淐ontract鈥 is an agreement between two or more persons or entities that creates an obligation to do or not to do a particular thing. A contract does not necessarily require the payment of money or other compensation to create an obligation. A contract also includes a 鈥渃lick-through鈥 agreement on a third-party website (in which you may click "Accept" or some other method of electronically agreeing to the other party's terms), a memorandum of understanding, and other legally-binding obligations, regardless of their title or format.鈥
Common contracts the University regularly enters into includes, but are not limited to: affiliation agreements, service agreements, research agreements, collaboration agreements with other universities and educational entities, software license agreements, material transfer agreements, lease agreements, hotel/conference room rental agreements, exchange agreements, and consulting agreements.听 Please go to the Forms & Templates section of this website to view standard University templates to use as necessary.
All contracts for purchases must be submitted to and approved by FAU's Office of Procurement to ensure that the purchase meets all requirements, including those set forth in 麻豆精品视频Regulation 6.008 and the .听听
Additionally, 听pursuant to , as well as all contracts must be submitted to this Office for review and approval as to form and legality prior to execution by an authorized University official. Sufficient time must be allowed for this Office and for the authorized signing authorities to review and review and process all contracts so that proper legal review and document execution can be accomplished prior to the commencement of contemplated activities and expiration of deadlines.
Contract documents should be legible and must be read by the individual who submits them to ensure that their content accurately reflects the agreed upon operational/business terms. Submitting editable electronic versions of the documents, as well as copies of prior contracts with the same vendor (if any exist) will serve to expedite the review and negotiation process and should be submitted in conjunction whenever possible.听 Some contracts, such as software agreements, must also be reviewed and approved by other offices, such as the University's Office of Information Technology (OIT).听 Please obtain such approvals prior to submission to this Office whenever possible.听
The agreement should only be signed by an appropriate University signatory.听 Please see 麻豆精品视频Policy 11.1, or the Signatures page of this website, to determine the appropriate University signatory. Further pursuant to 麻豆精品视频Policy 11.1, 麻豆精品视频officers, employees, volunteers, affiliates, students, or other persons who do not have signature authority and who sign contracts or other documents of agreement or commitment that purport to bind 麻豆精品视频may be held personally responsible.
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Ethics
Florida law requires University employees to behave in an ethical manner in accordance with the Please visit the 麻豆精品视频Compliance Office for more information.
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FAU's Establishment & Legal Authority
The听 Article IX, Section 7, established the State University System. 麻豆精品视频 was established under .鈥 Pursuant to听 the University is a public body corporate, operating under the full legal name of 鈥淭he 麻豆精品视频 Board of Trustees.鈥 The University is a public instrumentality with all the powers of a body corporate. The 麻豆精品视频 Board of Trustees constitutes the contracting agent of the University, pursuant to Florida Statute 1001.72(3).鈥 In all suits against a board of trustees, service of process shall be made on the chair of the board of trustees or, in the absence of the chair, on the corporate secretary or designee Joseph S. Van de Bogart, General Counsel.鈥
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FERPA
The Family Educational Rights and Privacy Act of 1974 (FERPA) is a Federal Law that protects the privacy of student education records. As such, the release of education records to parents or third parties is generally prohibited without the student's consent to release, unless otherwise permitted by FERPA. The University may generally disclose what is known as the 鈥directory information鈥 of a student without violating FERPA. The directory information designated by the University is set forth in 麻豆精品视频Regulation 4.008. Students who do not wish to allow the release of their Directory Information must complete the FERPA Request for Non-Release of Directory Information Form. 听Please visit the 麻豆精品视频Registrar for more information, specifically including their FERPA and Understanding FERPA pages. You can also review the FERPA and Campus Safety Legal Update听for information on FERPA at the University.
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Gambling
The rules around gambling听 (including, but not limited to, raffles, drawings, auctions, games of chance, office pools, poker, and bingo) are outlined in the . Please contact this Office for any questions on gambling at the University. Additionally, please view the on Raffles.
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Immigration
Please visit听FAU鈥檚 Immigration Services & Compliance Office听for immigration information relating to faculty and staff, or visit听for immigration information relating to international students.鈥 If you are an Authorized User, you may access the Fragomen Immigration Portal:.
Please see FAU鈥檚 Policies on听Sponsorship for Employment-Based Immigrant Visa听and听on听Sponsorship of Foreign Personnel for Non-Immigrant Visas.
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Lobbying
Please see听.
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Music and Copyright
Please contact FAU's Assistant Vice President for Licensing, at dlamont@fau.edu, for more information. You can also view the following resources:听
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Outside Counsel
Only听the University's Office of the General Counsel听may retain legal counsel. If you have a legal question, please contact this Office for assistance.
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Public Records
Florida has extensive听.鈥疨lease visit听to view the FAQ on Public Records. Additionally, you can also view the听 for an extensive guide on Florida鈥檚 Public Records Law.听
If a University employee receives a public records request, they must promptly forward the request to FAU鈥檚 Public Records Specialist (publicrecords@fau.edu) for processing. The Public Records Specialist will send the requestor an acknowledgment email, assign a public record tracking number, and begin facilitating the process of retrieving the responsive records.
To request a public record from the University,听 please contact FAU's Public Records Custodian, or you can submit your request
The contact information for FAU鈥檚 Custodian of Public Records is:
The 麻豆精品视频
Public Records, Division of University Communications 777 Glades Road, AD 101
Boca Raton, FL 33431
Phone: 561-297-2452, Fax: 561-297-2307
Email:听publicrecords@fau.edu
Website:听/public-affairs/media-relations/public-records/
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Records Management
Please visit the Controller鈥檚 Office听Records Management听for more information.鈥鼳dditionally, please visit the听for General Records Retention Schedules.
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Risk Management & Insurance
a unit of听 is responsible for handling matters related to the State Risk Management Trust Fund per听 and of the Florida Statutes. This includes Fleet Automobile Liability, State Employee Workers鈥 Compensation and Employer鈥檚 Liability, General Liability, Property Insurance, Federal Civil Rights Liability and Employment Discrimination, amongst others.鈥 Please contact Risk Management with any questions related to these topics. For matters related to the University鈥檚 Self-Insurance Program, please visit the
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Subpoenas
The Office of the General Counsel oversees all matters related to subpoenas, warrants and garnishments served on the University.鈥 All legal process should only be served upon the Office of the General Counsel. If someone arrives at your office and asks you to accept legal papers on the University鈥檚 behalf, please decline to accept, direct the person to this Office, and contact this Office right away.
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Sunshine Law
Florida has extensive open meetings requirements.鈥 Please view the听on the Florida Office of the Attorney General. Please visit the 麻豆精品视频Compliance Office听for more information.
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Travel
Whether you are a 麻豆精品视频student, employee, or faculty member, please visit the 麻豆精品视频Global Travel Page prior to initiating any travel for more information regarding university-related international travel. 听
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