Procurement

Please review theÌýContracts FAQÌýfor information about processing contracts.

Supplemental Addenda

A Supplemental Addendum should be attached to all agreements for goods and services received from vendors.Ìý Please review the below list to determine which Addenda you should attach to each agreement.Ìý If you have any questions, please contact this Office for assistance.Ìý

General Addenda

• ³Ò±ð²Ô±ð°ù²¹±ôÌý(Can be attached to any Vendor agreement. If you are unsure which addenda to use, use this one).
• Basic ³Ò±ð²Ô±ð°ù²¹±ôÌý(Can be attached to any moderate- to low-risk Vendor agreement).
• Critical TermsÌý(This Addenda contains the minimum terms Â鶹¾«Æ·ÊÓƵincludes in all Vendor agreements.ÌýCan be attached to any low-risk Vendor agreement).
• General - Zero DollarÌý(To be used for all Vendor agreements in whichÌýÂ鶹¾«Æ·ÊÓƵis receiving a good/service but is not making any payment to the Vendor).Ìý
• General - Agreement with Another Florida Public EntityÌý(To be used for any agreement in which the other party is also public entity of the State of Florida).Ìý
• FAU's Provision of Goods & ServicesÌý(To be used for any agreement in which Â鶹¾«Æ·ÊÓƵis providing the goods and/or services, and the other party is paying FAU).Ìý
• General - Â鶹¾«Æ·ÊÓƵLab SchoolsÌý(To be used by FAU's Lab Schools for all Vendor agreements in which the Lab School is receiving a good/service).Ìý

Specific Contract-Type Addenda

• Advertising
• Athletics ServicesÌý(To attach to agreements where the Â鶹¾«Æ·ÊÓƵAthletics department is receiving a service from the Vendor).
• °ä´Ç±ô±ô²¹²ú´Ç°ù²¹³Ù¾±´Ç²ÔÌý(To attach to agreements where Â鶹¾«Æ·ÊÓƵis partnering/collaborating with the other party.Ìý No exchange of money is contemplated).Ìý
• Consulting ServicesÌý(To attach to agreements whereÌýÂ鶹¾«Æ·ÊÓƵis receiving consulting services from the Vendor).Ìý
• Disaster & Emergency Services
• Entertainment & PerformanceÌý(To attach to Vendor agreements for speakers, performers, other entertainers, etc.).
• Hotel Events & Room Block
• ³¢±ð²¹²õ±ð²õÌý(To attach to agreements in which Â鶹¾«Æ·ÊÓƵis leasing space under 5,000 square feet)
• Library Subscriptions
• Piggyback AgreementsÌý(To attach to a VendorÌýproposal/quoteÌýwhich is piggybacking off another agreement; i.e., we are utilizing a competitive solicitation issued by another entity in order to procure the goods/services).
• Purchase/Lease of Goods or EquipmentÌý(To be used for any agreement in which Â鶹¾«Æ·ÊÓƵis purchasing or leasing goods or other equipment from the Vendor).
• SoftwareÌý(To attach to agreements where Â鶹¾«Æ·ÊÓƵis purchasing/licensing software from the Vendor).Ìý

Secondary Addenda.ÌýUse these as needed,Ìýin addition to a Supplemental Addendum from above.Ìý

• Federally Funded ProjectsÌýAddendumÌý(To be used for all Vendor agreements in which Â鶹¾«Æ·ÊÓƵis using any Federal Funds to pay the Vendor).Ìý
• Privacy & Security AddendumÌýÌý(To be used when the Vendor is receiving or has access to any protected health or student data).
• Business Associate AgreementÌý(To be used whenÌýthe Vendor will have access to Protected Health Information).Ìý

Contract Templates

Please utilize one of the below templates as may be required.Ìý Please remember that ALL contracts must be submitted to this Office for review and approval prior to execution by an authorized University official, including those templates provided below.  Sufficient time must be allowed so that proper review and document execution can be accomplished prior to the commencement of the contemplated activities and expiration of deadlines. Contract documents must be reviewed by the individual who submits them to ensure that their content accurately reflects the agreed upon operational/business terms. ÌýSubmitting copies of prior contracts with the same vendor, if any exist, will serve to expedite the review and negotiation process and should be submitted in conjunction whenever possible. See the Contracts section of the FAQ of this website for more information on processing contracts.Ìý Additionally, due to the specialized and complex nature of transactions related to medical education and the delivery of patient care, please contact Audra Lazarus directly for assistance with those contracts.

• Professional Services AgreementÌý(Basic agreement that can be used in most situations, when Â鶹¾«Æ·ÊÓƵis getting professional services from a vendor).Ìý
• Goods & Services AgreementÌý(To be used when Â鶹¾«Æ·ÊÓƵisÌýpurchasing goods and ancillary services from a vendor).
• Services AgreementÌý(To be used when Â鶹¾«Æ·ÊÓƵis receiving services from a vendor).
• Piggyback AgreementÌý(To be used as an agreement with a vendor, when Â鶹¾«Æ·ÊÓƵis utilizing another entity's contract that was competitively sourced a/k/a piggybacking).
• Entertainment & Performance AgreementÌý(To be used when Â鶹¾«Æ·ÊÓƵis hiring a speaker, entertainer, or other performer to perform at/for FAU).
• Non-Binding Memorandum of UnderstandingÌý(To be used whenÌýÂ鶹¾«Æ·ÊÓƵis partnering/collaborating with the other party.Ìý No exchange of money is contemplated).Ìý
• License Agreement - Works of ArtÌý(To be used when Â鶹¾«Æ·ÊÓƵis licensing a work of art, such as a play).
• Equipment License AgreementÌý(To be used when a third party is licensing certain equipment from FAU).
• FAU's Performance of Services AgreementÌý(To be used when Â鶹¾«Æ·ÊÓƵis providing services to a third party).

Confidentiality Agreements

• Â鶹¾«Æ·ÊÓƵis disclosing party
• Â鶹¾«Æ·ÊÓƵis receiving party
• Both parties are disclosing and receiving

Amendments & Renewal Templates

• Renewal Form
• Amendment Form
• Addendum Form
• E-Verify Addendum

FAU's Standard Terms & Conditions (PO Terms)

Waivers & Releases

Minors

• Release, Waiver of Liability, and Assumption of RiskÌý – Minors in Pre-Collegiate Programs
• Release, Waiver of Liability, and Assumption of Risk - Minors in Research Laboratories or Animal Facilities

Adults

• Release, Waiver of Liability, and Assumption of Risk – Internal, On Campus EventsÌý
• Release, Waiver of Liability, and Assumption of Risk – External, On Campus Events

Travel

• Student Travel Code of Conduct, Waiver – IndividualsÌý
• Student Travel Code of Conduct, Waiver – Groups
• Release, Waiver of Liability, and Assumption of Risk - Minors in Research Laboratories or Animal Facilities
• Employee & Faculty Travel Waiver
• Camps Recreation Waivers & Forms
• Division of Public Affairs
• FERPA Request for Non-Release of Directory Information Form

Facilities & Use of Space

Use of Space

Please contactÌýThe Office of Space Utilization and AnalysisÌýfor all templateÌýagreements to useÌýspace on campus generally.Ìý Please visitÌýSpace Use and Event Planning at JupiterÌýto access template agreements for the use of space on FAU's Jupiter campus.

Planning and Construction

Please contactÌýFAU's Design and Construction ServicesÌýfor all template documents related to design and construction at the University.Ìý

Student Union

Please contactÌýThe Student UnionÌýrelated to use ofÌýspace in the Student Union, and access related documents.

Campus Recreation

Please contactÌýCampus RecreationÌýrelated to use of space forÌýcertain Campus Recreation facilities, and access related documents.

Studen t Af filiation Agreements

Templates

• Student Affiliation Agreement - Phyllis and Harvey Sandler School of Social WorkÌý
• Student Affiliation Agreement - Christine E. Lynn College of NursingÌýÌý
• Student Affiliation Agreement - Exercise Science
• Student Affiliation Agreement - Counselor Education
• Student Affiliation Agreement - Public Health Administration

Research

TheÌýDivision of ResearchÌýmanages FAU’s research enterprise by supporting and advancing the scientific, scholarly, and creative research endeavors of FAU’s faculty, staff, and students. Housed within the Division of Research, theÌýOffice of Sponsored ProgramsÌýserves as the primary office responsible for the review, negotiation, and acceptance of externally funded research-related contracts and grants.

Please visit theÌýOffice of Sponsored ProgramsÌýfor all research-related template agreements. For additional information, please contact the Office of Sponsored Programs at sponsoredprograms@fau.edu.